Connect Pingen to Google Drive

Using the Google Drive integration, PDFs can be submitted directly from Google Drive to Pingen and automatically sent by post. To learn how to manage integrations in the Pingen App, read the article "Manage integrations in Pingen".

Why connect Pingen to Google Drive?

Integrate letter mailing into daily workflows

Sending letters directly from your own work tools is extremely convenient. The Google Drive integration makes it easy to send documents from Google Drive or Google Docs by postal mail.

Automate the sending of letters

Using the Google Drive integration, you can upload PDFs to Google Drive, transfer them automatically to Pingen, and have them delivered by post. Thanks to Pingen's fully automated processes, you save time and money. You also send your mail in a climate-friendly and resource-efficient way.

Suitable for large mailing volumes

Only 100 documents can be uploaded at once in the Pingen App, but integrations allow any number of documents to be processed simultaneously. That’s why the Google Drive integration is ideal for sending large quantities of documents automatically via Pingen.

How to: Connect Pingen to Google Drive

Integrations can be connected and managed in the respective Organisation via the menu item "Organisation Administration" "Integrations". The Google Drive integration can be selected by clicking on the "Add integration" button.

1. Specify the delivery settings

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Envelope window: To ensure the visibility of the recipient's address, the envelope window must be on the correct side. Please specify whether the recipient’s address is on the left or right side in the document.

Send automatically: If “Send automatically” is enabled, the letters are sent directly after they’re transmitted to Pingen. If this feature is disabled, the letters are only transferred to Pingen and can be sent manually via the Pingen App.

Delivery Product: The delivery product option controls whether letters are sent as quickly as possible, as cheaply as possible, or in bulk. If you select the "Fast" option, the fastest available delivery option for the respective recipient country is used. If you select the "Cheap" option, letters are sent using the cheapest available shipping option.

If you select the "Bulk" shipping option, letters will be sent at even cheaper shipping prices but have a longer delivery time. If you select bulk mailing but this mailing option is not available in the recipient country, the letters will automatically be sent using the "Cheap" mailing option.

Page Handling: The page handling option determines whether your letters will be printed on one side (simplex) or on both sides (duplex).

Color Mode: The color mode specifies whether the letters are printed in greyscale or in color.

If required, the delivery settings can also be modified again after the integration of Google Drive has been completed.

2. Select the Google Drive account

The "Connect to Google Drive" button opens a new tab where you can select the correct Google account.

Please note: Each Google Drive account can only have one connection with Pingen. If your current Google account is already connected to Pingen, please try again with another Google account.

3. Grant access to the Google account

In the new tab, allow Pingen to access your Google account. Pingen requires specific permissions to connect to your Google Drive files and submit documents to your Organisation in Pingen. Click "Continue"

You can revoke access at any time via your Google account or directly in Pingen.

4. Connection successfully established

Once the connection to Google Drive has been successfully established, you’ll be notified in Pingen.

Send letters via Google Drive

Once you have granted access, Pingen will automatically create a new folder called "pingen_v2" in the selected Google Drive.

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When you save PDFs to this folder, your documents will be automatically transferred to Pingen. If you have the automatic sending feature enabled, the letters will be printed and posted automatically after they have been transferred.

Send letters directly from Google Docs

If you have not yet set up Google Drive on your PC, we recommend installing the Google Drive App. Here you can find instructions on how to set up Google Drive for Windows and Mac

To send letters directly from Google Docs, create your document as usual in Google Docs. Then click on the printer icon in the menu bar or on "File", "Print".

Select the printer / destination "Save as PDF" and click "Save".

A window then opens to select the location. Click here on Google Drive and save the document under "My Drive" "pingen_v2" folder. 

All PDFs saved in the "pingen_v2" folder are automatically synchronised with Pingen within a few minutes.

Track letters via the Pingen App

After the PDFs have been processed by Pingen, you can track the sending of the letters via the menu item "Letters" in the Pingen App.

This way, you always stay up to date about the status of your letters!