Connect Pingen to Dropbox

Using the Dropbox integration, PDFs can be submitted directly from Dropbox to Pingen and automatically sent by post. To learn how to manage integrations in the Pingen App, read the article "Manage integrations in Pingen".

Why connect Pingen to Dropbox?

Integrate letter mailing into daily workflows

Sending letters directly from your own work tools is extremely practical. The Dropbox integration makes it easy to send documents by postal mail directly from Dropbox.

Automate the sending of letters

With the Dropbox integration, you can upload PDFs to Dropbox and transfer them automatically to Pingen, which will have them delivered by post. Thanks to Pingen's fully automated processes, you save time and money. You also send your mail in a climate-friendly and resource-efficient way.

Suitable for large mailing volumes

Only 100 documents can be uploaded at once in the Pingen App. But when you use integrations, any number of documents can be processed simultaneously. That’s why Dropbox integration is ideal for sending large quantities of documents automatically via Pingen.

How to: Connect Pingen to Dropbox

Integrations can be connected and managed in the respective Organisation via the menu item "Organisation Administration" "Integrations". Dropbox integration can be selected by clicking on the "Add integration" button.

1. Specify the delivery settings

Once you’ve selected the "Dropbox Integration", the next step is to specify the delivery settings.

Envelope window: To ensure the visibility of the recipient's address, the envelope window must be on the correct side. Please specify whether the recipient’s address is on the left or right side in the document.

Send automatically: If “Send automatically” is enabled, the letters are sent directly after they’re transmitted to Pingen. If this feature is disabled, the letters are only transferred to Pingen and can be sent manually via the Pingen App.

Delivery Product: The delivery product option controls whether letters are sent as quickly as possible, as cheaply as possible, or in bulk. If you select the "Fast" option, the fastest available delivery option for the respective recipient country is used. If you select the "Cheap" option, letters are sent using the cheapest available shipping option.
If you select the "Bulk" shipping option, letters will be sent at even cheaper shipping prices but have a longer delivery time. If you select bulk mailing but this mailing option is not available in the recipient country, the letters will automatically be sent using the "Cheap" mailing option.

Page Handling: The page handling option determines whether your letters will be printed on one side (simplex) or on both sides (duplex).

Color Mode The color mode specifies whether the letters are printed in greyscale or in color.

If required, the delivery settings can be modified again after the integration of Dropbox has been completed.

2. Select Dropbox account or create new account and connect to Pingen

The "Connect with Dropbox" button opens a new tab to select the correct Dropbox account or create a new one.

Please log in to your Dropbox account. If you do not have a Dropbox account, create a Dropbox account and then log in.

Please note: Each Dropbox account can only have one connection with Pingen. If this Dropbox account is already linked to Pingen, please try again with another Dropbox account.

3. Grant access to the Dropbox account

After signing up, you need to grant Pingen access to Dropbox. Pingen requires specific permissions to connect to your Dropbox account and submit letters to your Organisation in Pingen. Click on "Allow".

You can revoke access at any time via your Dropbox account or directly in Pingen.

4. Connection successfully established

Once the connection to Dropbox has been successfully established, you’ll be notified in Pingen.

Send letters via Dropbox

Once you have granted access, Pingen will automatically create a new folder called "pingen_v2" in the selected Dropbox.

If you save PDFs in this folder, the documents will be automatically transferred to Pingen. If you have the automatic sending feature enabled, the letters will be printed and posted automatically after they have been transferred.

All PDFs saved in the "pingen_v2" folder are automatically synchronised with Pingen after a few minutes.

Track letters via the Pingen App

After the PDFs have been processed by Pingen, you can track their sending progress under the "Letters" menu in the Pingen App.

This way, you always stay up to date about the status of your letters!