Manage eBill recipients

In Pingen, you can centrally manage all eBill recipients who have activated your company for eBill. The overview can be found under "Organisation Administration" → "eBill Settings". There, you have access to a complete list of all eBill recipients.

In order to send invoices to your customers via eBill, they must first activate your company for eBill. Learn how to gain eBill customers

eBill recipient list

The recipient list contains all eBill recipients who have already activated your company for eBill. The following information is available:

• Approval Date
  The date on which the recipient activated your company for eBill
• eBillAccountID
  Unique identifier of the recipient. Can be used to automatically assign invoices to the correct eBill recipient
• Email address
  Recipient’s email address. Can also be used to automatically assign invoices to the correct eBill recipient
• Name
  Recipient’s first and last name
• Postal address
  The recipient's registered postal address with eBill respectively the bank
• Status
  Current status of the recipient

eBill recipient status

The status of an eBill recipient can be one of the following:

• Active
  The recipient has activated your company for eBill. eBill invoices can be sent to this recipient.
• Inactive
  The recipient has revoked the activation. As long as the recipient is inactive, no invoices can be sent to them via eBill. For further information, please contact the recipient directly or ask them to reactivate your company.

You will receive an email notification whenever a new recipient activates your company or an existing recipient revokes the activation.

Edit eBill recipients

Recipient data is retrieved directly from eBill and cannot be edited in Pingen.

Coming soon: In the future, it will be possible to record an alternative postal address for eBill recipients.

This postal address can be used as an additional identifier. For this to work, the address shown on the invoice must match the recorded postal address.

This allows invoices to be automatically assigned to the correct eBill recipient even if the invoice document does not contain an email address or eBillAccountID and only includes the postal address.