eBill document requirements

In order for your invoices to be sent via eBill, they must meet certain technical and content-related requirements. This article provides an overview of the most important requirements.

In order for Pingen to generate an eBill from your invoices, a Swiss QR invoice is required as the basis.

PDF requirements

Your document must meet the following technical requirements:

• PDF format must be A4 (210 mm × 297 mm)
• File size may not exceed 8 MB
• Maximum number of pages per document: 120 pages

No password protection or encryption

Content requirements

To generate an eBill, Pingen requires certain mandatory invoice and recipient information. This information must either be included in the QR code or be present within the document itself:

• eBill Identifier
  In order to correctly assign the invoice, Pingen requires either the email address or the eBillAccountID. This information must match the corresponding entry in your eBill recipient list.
• Invoice number
  Unique identification of the invoice (mandatory field in the eBill system)
• Invoice date
  Must not be older than 90 days and must not be in the future
• Due date
  Must not be in the past
• Company name
  The company name must match the company name configured in the eBill account.
• Account / Payable to
  The IBAN must match one of the IBANs configured for eBill.
• Reference
  The reference is used for uniquely assigning the payment to the invoice.
• Payable by
  Contains the address or invoice recipient (eBill recipient)
• Amount
  Must be greater than 0. Negative amounts are not allowed.
• Currency
  CHF and EUR are supported. The currency must match the currency configured in the eBill account for the corresponding bank account.

How is the data transferred to Pingen?

In order for an invoice to be sent via eBill, the data listed above must be included in the document (or QR invoice) as follows:

The following information must be included in the QR code (payment section):

• Account / Payable to
• Reference
• Payable by
• Amount
• Currency

The following information can be selected directly on the document in Pingen:

• eBill Identifier
• Invoice number
• Invoice date
• Due date

If your invoicing software supports the SWICO line and the eBill alternative procedure for QR invoices, this information can also be embedded directly into the QR code and automatically extracted by Pingen. More information about the SWICO line and the eBill alternative sheme.

With Presets, you can define once where this information is located within your document. These settings can then be automatically applied to invoices with the same structure. Learn more about Presets

Correct missing information via the Pingen WebApp

Missing information can easily be selected directly on the document or entered manually in the Pingen WebApp. Learn more about the fix options for eBill documents